# Trainings and licences

"Training" in the [staff console](./admin-panel-overview.md) lists the trainings of every
organisation. You give a training a date, mark who attended, and each attendee gets a licence for
one year.

## Read the list

The screen is titled "Trainings". Find an organisation with "Search by organisation", or filter
with "All", "Requested", "Scheduled" or "Completed".

| Column | What it shows |
|---|---|
| "Organisation" | Whose training it is. |
| "Requester" | Who asked for it. "Staff-created" when dembrane added it. |
| "Requested" | The date it was asked for. |
| "Type" | The kind of training, such as online or in person. |
| "Participants" | The included number, plus any extra participants. |
| "Estimated cost" | The cost worked out from the type and the extra participants. |
| "Notes" | Notes on the request. |
| "Status" | Requested, scheduled, completed or cancelled. |
| "Scheduled" | The date, or "Not scheduled". |
| "Licenses" | How many licences this training has granted. |

A completed training reads "partially completed" when only some of the organisation's members
hold a licence from it.

Every action is in the three-dot menu at the end of a row.

## Schedule a training

1. Open the row's menu and select "Schedule". For a training that has a date it reads
   "Reschedule".
2. Pick the "Training date".
3. Select "Save".

## Mark it completed and grant licences

1. Open the row's menu and select "Mark completed".
2. Under "Mark as attended", tick the people who attended. The list holds the members of the
   organisation.
3. Check "Completed on". It starts on today's date.
4. Select "Grant licenses".

What happens:

- Each person you ticked gets a licence. It expires 365 days after the "Completed on" date. You
  cannot set the expiry by hand.
- Each of them gets the notice "Your training is complete": "You now hold a one-year license to
  use dembrane in high-risk settings."
- A person counts as trained while they hold a licence that has not expired.

To add someone later, open the menu again. On a completed training the item reads "Manage
attendees". People who already hold a licence are not offered a second time.

## Revoke a licence

1. Open the row's menu and select "Manage attendees".
2. Under "Licenses granted", select "Revoke" next to the person.
3. Confirm with "Revoke license".

The person no longer counts as trained. Use this only when a licence was granted by mistake. If
you revoke the last licence of a completed training, the training goes back to scheduled or
requested.

## Cancel or reopen

"Cancel training" marks the training cancelled. Confirm with "Cancel training", or back out with
"Keep it". A cancelled training gets "Reopen" in the same menu.

## Related

- [The staff console](./admin-panel-overview.md): where "Training" sits.
- [For staff](./index.md): every staff job and its page.
- [Trainings](../../features/trainings.md): trainings and licences from the customer's side.